Enrolment Contract & Terms and Conditions

This Agreement is effective as of July 2026. By signing this Agreement, the Client acknowledges and agrees that:

• This Agreement replaces and supersedes all prior enrolment contracts, agreements, terms, or arrangements entered into with Kyalami Art Academy, whether written or verbal.
• All previous contracts are hereby declared null and void from the effective date of this Agreement.
• No prior version shall remain enforceable once this Agreement is signed.

• Kids Art Classes
• Adult Art Classes
• Adult Pottery Classes
• Adult Art & Pottery Combination Package

2.1 Yearly or month-to-month contracts (both charged upfront per month)

Month-to-month contracts are more expensive and only require 1 month notice to leave, take a break or suspend — suitable for those who go on holiday for extended periods.

Yearly contracts work out cheaper per month due to the commitment being made, but include a cancellation fee if the Client suspends the contract before 1 year (12 months).

3.1 Kids Art Classes

• Monday: 14:30 – 16:30
• Thursday: 14:30 – 16:30
• Saturday: 09:30 – 11:30

3.2 Adult Art Classes

• Tuesday (Morning): 09:00 – 12:00
• Friday (Morning): 09:00 – 12:00
• Wednesday (Evening): 18:00 – 20:00

3.3 Adult Pottery Classes

• Monday (Evening): 18:00 – 20:00
• Thursday (Morning): 09:00 – 11:00

3.4 Evening class note

Evening classes are two hours in duration. This ensures students are not required to travel home too late, and because additional refreshments and hospitality are provided during evening sessions.

All fees are charged monthly. Prices exclude VAT (invoices include VAT); full-time students may pay cash for a discounted rate. Payments are due before the 1st — cash discounts only apply if paid upfront. If paid after the 1st, the VAT-inclusive EFT amount is required. A 10% discount is applied for pensioners (65 years +).

4.1 Art classes (Kids & Adults — same fees apply)

• Full-Time Art: R1 850 per month (month-to-month) / R1 600 per month (yearly commitment)
• Two Classes per Month: R950 (R1 092.50 incl. VAT) month-to-month / R900 (R1 035 incl. VAT) yearly

4.2 Adult pottery fees (month-to-month only)

• Full-Time Pottery: R2 000 per month (excl. VAT)
• Two Classes per Month: R1 150 per month (excl. VAT)

4.3 Combo package (month-to-month only, adults)

• 2× art & 1× pottery per month (3 classes): R1 500 cash / R1 725 EFT or invoiced
• 2× art & 2× pottery per month (4 classes): R1 900 cash / R2 185 EFT

Art classes

• Student-grade art materials (watercolour, tempera, acrylic paints)
• Pencils, brushes, paper, projectors, lightboxes & basic studio tools
• Use of studio facilities & technology during class times
• Instruction and guidance by experienced facilitators

Pottery classes

• Earthenware clay (white & terracotta — fine)
• A few colour glazes (small scale items only) & transparent dipping glaze
• Tools, stencils, brushes, papers, pencils, etc.
• Kiln firing and basic pottery processing (where applicable)
• Use of studio facilities & technology during class times
• Instruction and guidance by experienced facilitators

Refreshments & snacks during all classes

• Adult day classes: tea, coffee, biscuits
• Evening adult classes: wine and light snacks, tea, coffee, biscuits
• Kids classes: water, juice, chips, sweets & fruit (occasionally), hotdogs (occasionally)

The following are not included unless otherwise specified:

• Oil paints & mediums
• Canvases or art boards
• Professional-grade or specialist materials
• Framing of artworks (offered at an affordable rate)
• Specialty pottery materials or custom clay requests
• Underglazes (available for purchase at own cost)
• Bisque items ready to paint (supplied at extra cost)

Fees are payable regardless of attendance. Missed classes are non-refundable.

Make-up (catch-up) classes may be offered at the discretion of the Academy and subject to availability. All catch-up classes must be used within 30 (thirty) days of the missed class date. After this period they automatically expire and are forfeited.

Catch-up classes do not pause or reduce monthly fees and are not guaranteed.

All students must behave respectfully toward staff, students, and property.

The Academy reserves the right to suspend or terminate enrolment in cases of disruptive or unsafe behaviour. Parents/guardians must ensure timely drop-off and collection of minors. A late fee will be incurred for late pick-ups.

The Academy will be closed on all South African public holidays, and arrangements may be made for catch-up classes. The Academy will also be closed from 16 December to 14 January (four weeks). During this closure period, fees remain payable as normal, as enrolment spaces, staffing, property rates, maintenance, and other costs continue. Notice to leave or suspend any contract will not be accepted during December/January.

9.1 Catch-up classes during closure period

Catch-up classes are welcome and may be scheduled before or after the closure period, subject to availability. All catch-up classes remain subject to the 30-day expiry rule unless otherwise agreed in writing. Catch-up classes do not suspend, reduce, or extend monthly fees.

By enrolling, the Client acknowledges participation in art and pottery activities involves inherent risks, including but not limited to:

• Use of tools and materials
• Kiln firing and heat processes
• Slips, trips, and minor injuries within the studio environment

The Client hereby:

• Accepts all risks associated with participation at Kyalami Art Academy and at art excursions.
• Indemnifies and holds harmless Kyalami Art Academy, its owners, staff, and representatives against any loss, damage, injury, or death arising from participation or attendance at the premises or classes.
• Acknowledges that the Academy cannot be held responsible for any loss, damage, or injury sustained during classes, activities, or while on the premises.
• Acknowledges that the Academy is not responsible for loss or damage to personal artwork or materials during creation, storage, or firing.

By enrolling in Kyalami Art Academy, the student/parent consents to photographs and videos of the student being used for marketing and social media purposes.

One (1) calendar month written notice is required for cancellation. Notice must be submitted via email, WhatsApp or written communication. Fees remain payable during the notice period.

Additionally, November, December and January are compulsory payable months and notice cannot be submitted in any of these three months. Catch-ups can be done prior to the holidays or when the student returns after the break.

The Academy reserves the right to adjust schedules, pricing, or policies with reasonable notice. Enrolment is not transferable without written approval. This Agreement constitutes the full and final agreement between the student/parent and Kyalami Art Academy and its shareholders.

By signing below, the Client confirms that they have read, understood, and agree to be bound by this Agreement.